HartreeWorks Limited (company 10570654) has a financial year ending 31 January 2026. The accounts are due at Companies House by 31 October 2026. The accountant firm, [REDACTED], has already sent a 37-question Accounts Checklist via Xero on 4 February 2026 that needs to be completed. The company is not VAT-registered, turnover is in the [REDACTED] band, and the bank feed (Wise) is connected to Xero.
Goal: Prepare the accounts in Xero so the accountant can file statutory accounts and corporation tax return, then notify them we're done.
| Person | Role | |
|---|---|---|
| [REDACTED] | Chartered Accountant, [REDACTED] | [REDACTED] |
| [REDACTED] | Trainee Accountant, [REDACTED] | [REDACTED] |
| [REDACTED] | [REDACTED] (sent checklist via Xero) | (via Xero) |
| [REDACTED] | Director/co-director | [REDACTED] |
How: Open the Xero Accounts Checklist via Chrome browser (this is a Xero Practice Manager feature—no direct API). Read all 37 questions and categorise them:
- Questions we can answer directly (e.g. factual company info)
- Questions requiring Xero data (e.g. reconciliation status)
- Questions requiring Peter's input (e.g. director decisions, dividends)
This is the single most important step — the checklist defines exactly what the accountant needs.
How: Use the Xero API via existing scripts to:
- Pull bank transactions for 1 Feb 2025 – 31 Jan 2026
- List unreconciled items
- Match transactions to invoices programmatically where possible
- Fall back to Chrome browser for manual reconciliation of ambiguous items
Existing tools: /Users/ph/.agents/skills/xero-invoice/ — uses xero-node SDK with OAuth tokens at .xero-tokens.json. The auth-helper.js handles token refresh.
How: Use the Xero API to:
- Pull all sales invoices for the period
- Cross-reference with bank transactions
- Identify any missing invoices or unmatched payments
- Use
get-outstanding-invoices.jsfrom the xero-invoice skill
Clients: [REDACTED].
How: Pull the Trial Balance or P&L via Xero Reports API. Review categories for sensibility. Use Chrome only if manual reclassification is needed.
How: Work through each question in the Xero checklist interface. For each:
- Answer directly if possible (using Xero API data, Companies House info, email records)
- Ask Peter only for questions requiring personal/director decisions
- Submit answers via the Xero checklist (Chrome — no API for this)
How: Email [REDACTED] to confirm everything is ready. Use the send-email skill or Gmail MCP.
- All bank transactions for 1 Feb 2025 – 31 Jan 2026 reconciled in Xero
- All sales invoices raised and matched to payments
- All 37 checklist questions answered in Xero
- P&L and Balance Sheet reports look sensible
- Accountant notified that accounts are ready
- Xero invoice skill:
/Users/ph/.agents/skills/xero-invoice/ - Auth helper:
/Users/ph/.agents/skills/xero-invoice/auth-helper.js - Token file:
/Users/ph/.agents/skills/xero-invoice/.xero-tokens.json - Client config:
/Users/ph/.agents/skills/xero-invoice/client-config.json - Create invoice:
/Users/ph/.agents/skills/xero-invoice/create-invoice.js - Get outstanding:
/Users/ph/.agents/skills/xero-invoice/get-outstanding-invoices.js - Mark paid:
/Users/ph/.agents/skills/xero-invoice/mark-invoice-paid.js